Interview invitation email template
Use this page when you need a clean first-round invite that covers the basics without sounding stiff.
Subject: Interview Invitation - [Role] at [Company]
Hi [Candidate Name],
Thank you for your interest in the [Role] position at [Company]. We were impressed with your background and would like to invite you to an interview with our team.
Date: [Day, Month Date, Year]
Time: [Time and time zone]
Interview format: [Google Meet / Zoom / Phone / In person]
The interview will take about [Duration] and include a conversation with [Interviewer Name / Team].
If this time works for you, reply and I will lock it in. If not, send over another option that suits you.
Best regards,
[Your Name]
[Your Title] | [Company]
Thank you for your interest in the [Role] position at [Company]. We were impressed with your background and would like to invite you to an interview with our team.
Date: [Day, Month Date, Year]
Time: [Time and time zone]
Interview format: [Google Meet / Zoom / Phone / In person]
The interview will take about [Duration] and include a conversation with [Interviewer Name / Team].
If this time works for you, reply and I will lock it in. If not, send over another option that suits you.
Best regards,
[Your Name]
[Your Title] | [Company]
Hi [Candidate Name],
Thank you for applying for the [Role] position at [Company]. We would like to invite you to an interview with our team.
Your interview is available on [Date] at [Time] [Time Zone]. It will be held via [Format] and should take about [Duration].
Please reply to confirm. If you need another time, send over a couple of options that work for you.
Best regards,
[Your Name]
Hi [Candidate Name],
Thank you for applying for the [Role] position at [Company]. We would like to invite you to an interview with our team.
Your interview is available on [Date] at [Time] [Time Zone]. It will be held via [Format] and should take about [Duration].
Please reply to confirm. If you need another time, send over a couple of options that work for you.
Best regards,
[Your Name]
Hi [Candidate Name],
Thank you for applying for the [Role] position at [Company]. We would like to invite you to an interview with our team.
Your interview is available on [Date] at [Time] [Time Zone]. It will be held via [Format] and should take about [Duration].
Please reply to confirm. If you need another time, send over a couple of options that work for you.
Best regards,
[Your Name]Hi [Candidate Name],
Thanks for applying to [Company]. We enjoyed reviewing your background and would love to meet with you.
Are you available for an interview on [Date] at [Time] [Time Zone]? It will be a [Format] conversation and should run about [Duration].
If that slot is tricky, send over a couple of alternatives and we will do our best to make it work.
Best,
[Your Name]Dear [Candidate Name],
Thank you for your application for the [Role] position. We would be pleased to invite you to an interview with [Company].
The interview is scheduled for [Date] at [Time] [Time Zone] and will take place via [Format].
Kindly confirm your availability by reply email.
Sincerely,
[Your Name]Hi [Candidate Name],
I am glad to let you know that we would like to move you forward for an interview for the [Role] position at [Company].
We are available on [Date] at [Time] [Time Zone]. The interview will happen over [Format] and should take around [Duration].
If that slot works, reply and I will confirm it. If not, send another option and we will line up a better time.
Best regards,
[Your Name]
Thank you for applying for the [Role] position at [Company]. We would like to invite you to an interview with our team.
Your interview is available on [Date] at [Time] [Time Zone]. It will be held via [Format] and should take about [Duration].
Please reply to confirm. If you need another time, send over a couple of options that work for you.
Best regards,
[Your Name]
When to use this template
- When inviting a candidate to a first interview
- When moving a screened candidate into the next step
- When you want one message that works for phone, video, or in-person interviews
- When you need to share clear details without writing the email from scratch
Tips for writing the email
- Use the candidate's name and role title in the first two lines.
- List the date, time, format, and time zone separately so nothing gets buried.
- Give the candidate a simple way to request another time.
- Keep the tone welcoming, but do not over-explain the whole hiring process in one email.
What to edit before you send it
Most interview invitation emails fail in small ways. They bury the time zone, skip the format, or sound like a legal notice. A better invite is short, direct, and easy to reply to.
This page is the main canonical page for close search variants. Instead of spinning near-identical pages for every wording change, the site covers those variations here and links out only when the intent changes.
Candidate nameRoleCompanyDate and timeInterview formatDurationInterviewer or team name