Candidate reschedule interview email
A reschedule email should be brief, polite, and specific about alternate times.
Subject: Request to Reschedule Interview - [Candidate Name]
Hi [Recruiter Name],
Thank you for the interview invitation. I am very interested in the [Role] opportunity, but I am not available at the scheduled time.
If possible, could we move the interview to one of these options?
- [Option 1]
- [Option 2]
I appreciate your flexibility and apologize for the inconvenience.
Best regards,
[Candidate Name]
Thank you for the interview invitation. I am very interested in the [Role] opportunity, but I am not available at the scheduled time.
If possible, could we move the interview to one of these options?
- [Option 1]
- [Option 2]
I appreciate your flexibility and apologize for the inconvenience.
Best regards,
[Candidate Name]
Thank you for the invitation. Unfortunately, I am unable to attend at the scheduled time...
Thank you for the invitation. Unfortunately, I am unable to attend at the scheduled time...
Thank you for the invitation. Unfortunately, I am unable to attend at the scheduled time...Would it be possible to move the interview to [Option 1] or [Option 2]?I apologize for the late notice. An unexpected conflict has come up...
When to use this template
- When a candidate cannot make the original interview time
- When the candidate still wants to show clear interest in the role
Tips for writing the email
- Offer alternate times immediately.
- Do not over-explain the personal reason unless it matters.
- Acknowledge the inconvenience once, then move to the next step.
What to edit before you send it
The most common mistake here is writing a long apology and forgetting to propose new times. Hiring teams need the candidate's availability more than a long explanation.
Recruiter nameRoleAlternate timesCandidate name