Panel interview invitation email template
Panel interviews need more setup than a basic invite because the candidate should know who is in the room and what to expect.
Subject: Panel Interview Invitation - [Role] at [Company]
Hi [Candidate Name],
We would like to invite you to a panel interview for the [Role] position at [Company].
Date: [Date]
Time: [Time] [Time Zone]
Format: [Video / In person]
Interview panel: [Name], [Name], [Name]
The conversation should take about [Duration] and will cover [Topics].
If this time works, reply and I will confirm the panel details. If not, send another option and we will try to adjust.
Best regards,
[Your Name]
We would like to invite you to a panel interview for the [Role] position at [Company].
Date: [Date]
Time: [Time] [Time Zone]
Format: [Video / In person]
Interview panel: [Name], [Name], [Name]
The conversation should take about [Duration] and will cover [Topics].
If this time works, reply and I will confirm the panel details. If not, send another option and we will try to adjust.
Best regards,
[Your Name]
The interview panel will include [Name], [Name], and [Name] from the team.
The interview panel will include [Name], [Name], and [Name] from the team.
The interview panel will include [Name], [Name], and [Name] from the team.The panel will include hiring leadership and cross-functional partners.You will meet with three team members in one combined interview session.
When to use this template
- When a candidate will meet several interviewers in one session
- When the panel format changes the interview experience enough to deserve its own instructions
Tips for writing the email
- List the panel members or at least their functions if possible.
- Tell the candidate how long the full session should take.
- If the session includes breaks or segments, mention that instead of hiding it.
What to edit before you send it
A panel interview invite should lower uncertainty, not add to it. Candidates usually want to know who they will meet, how long the session runs, and whether it is one continuous conversation or a few back-to-back parts.
Candidate nameRoleDateTimeFormatPanel membersTopicsDuration