Interview scheduling email templates
Scheduling emails sit between the initial invite and the final confirmation. They should cut friction, not add more of it.
Subject: Scheduling your interview for [Role] at [Company]
Hi [Candidate Name],
We would like to schedule your interview for the [Role] position at [Company].
Here are a few time options:
- [Option 1]
- [Option 2]
- [Option 3]
Please let me know which option works best for you. Once confirmed, I will send the final details.
Best regards,
[Your Name]
We would like to schedule your interview for the [Role] position at [Company].
Here are a few time options:
- [Option 1]
- [Option 2]
- [Option 3]
Please let me know which option works best for you. Once confirmed, I will send the final details.
Best regards,
[Your Name]
Hi [Candidate Name],
We would like to schedule an interview for the [Role] position. Are you available for any of these times?
- [Option 1]
- [Option 2]
- [Option 3]
Please pick the slot that works best for you.
Hi [Candidate Name],
We would like to schedule an interview for the [Role] position. Are you available for any of these times?
- [Option 1]
- [Option 2]
- [Option 3]
Please pick the slot that works best for you.
Hi [Candidate Name],
We would like to schedule an interview for the [Role] position. Are you available for any of these times?
- [Option 1]
- [Option 2]
- [Option 3]
Please pick the slot that works best for you.Hi [Candidate Name],
We would like to schedule your interview on [Date] at [Time] [Time Zone].
Please reply to confirm, and I will send the full interview details.Hi [Candidate Name],
I am coordinating interviews for the [Role] position and would like to find a suitable time for your conversation with the team.
Please share your availability for the next few days, and I will line up the next step.
We would like to schedule an interview for the [Role] position. Are you available for any of these times?
- [Option 1]
- [Option 2]
- [Option 3]
Please pick the slot that works best for you.
When to use this template
- When you are still finding a time that works for both sides
- When several interviewers need to be coordinated
- When the interview will be confirmed in a follow-up message
Tips for writing the email
- Offer exact time slots instead of asking the candidate to start from zero.
- Include the time zone every time you mention a slot.
- Keep the actual invite separate if the interview details may still move.
What to edit before you send it
A good scheduling email saves you from long threads later. It does not need flair. It needs clean options, a time zone, and an obvious next action.
This page supports recruiter-side workflow intent and should link both to the invitation template and the confirmation page.
Candidate nameRoleCompanyTime slotsTime zone