How to respond to an interview invitation email
Candidates usually need one of three responses: yes, no, or can we move it. This page covers all three.
Subject: Re: Interview Invitation - [Role] at [Company]
Hi [Recruiter Name],
Thank you for the invitation. I am happy to confirm the interview for [Date] at [Time].
I look forward to speaking with you and learning more about the role.
Best regards,
[Candidate Name]
Thank you for the invitation. I am happy to confirm the interview for [Date] at [Time].
I look forward to speaking with you and learning more about the role.
Best regards,
[Candidate Name]
Hi [Recruiter Name],
Thank you for the invitation. I can confirm the interview on [Date] at [Time].
I appreciate the opportunity and look forward to speaking with the team.
Best regards,
[Candidate Name]
Hi [Recruiter Name],
Thank you for the invitation. I can confirm the interview on [Date] at [Time].
I appreciate the opportunity and look forward to speaking with the team.
Best regards,
[Candidate Name]
Hi [Recruiter Name],
Thank you for the invitation. I can confirm the interview on [Date] at [Time].
I appreciate the opportunity and look forward to speaking with the team.
Best regards,
[Candidate Name]Hi [Recruiter Name],
Thank you for the invitation. I am very interested in the role, but I am not available at the proposed time.
Would [Option 1] or [Option 2] work instead?
Best regards,
[Candidate Name]Hi [Recruiter Name],
Thank you for the invitation. Before I confirm, could you please share the interview format and expected duration?
Once I have those details, I will reply right away.
Best regards,
[Candidate Name]
Thank you for the invitation. I can confirm the interview on [Date] at [Time].
I appreciate the opportunity and look forward to speaking with the team.
Best regards,
[Candidate Name]
When to use this template
- When a candidate wants to accept the interview quickly
- When the time does not work and the candidate needs to suggest alternatives
- When the invitation is missing practical details such as format or duration
Tips for writing the email
- Reply within one business day if possible.
- Keep the answer short. Long thank-you notes are not necessary here.
- If you need to move the interview, offer specific times instead of asking an open question.
- Mirror the tone of the recruiter without turning robotic.
What to edit before you send it
Candidates often overthink this reply. The best response is usually the shortest one that confirms the next step.
This page supports the main invitation page and catches a separate intent from searchers who need the candidate-side wording rather than the recruiter-side invite.
Recruiter nameDateTimeAlternate timesCandidate name